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Contribute Data Please contact us about the donation of databases or lists of cataloged recording's in any format . Materials Here is the ARChive's ACQUISITION POLICY - The ARChive of Contemporary Music collects and preserves recorded popular music and music related materials, including memorabilia and paper ephemera, from around the world produced since 1950.
- All forms and genres of popular music are collected, including: pop, rock, blues, jazz, country, experimental, etc... The
nearly 2000 genres we collect and classify are posted here. - The ARChive accepts donations of all materials that fall within the above guidelines, freely given and without conditions. - We only accept Pop and Rock recordings AFTER we have seen a written or electronic list of items to be donated. This list should include the artist, title, record company name and record company manufacturing or catalog number, format (LP,CD) and year. - We do not collect Classical era Western Art music ("Classical"). - If the donor feels the need to impose conditions as the basis for a gift of materials the ARChive will do it's best to accommodate the wishes of the donor, in writing, prior to the acceptance of the materials. - Once accepted by the ARChive, materials become the sole property of the ARChive and shall be recorded as an unrestricted gift and are not returnable. - The ARChive reserves the right to manage this property as it wishes. Donor's should note that we save two copies of all sound recording, and sell or give away third copies. - Gifts of materials to the ARChive are deductible from taxable income in accordance with the provisions of Federal Income Tax Laws. - It is the responsibility of the donor to establish the value of the gift. - To determine the value of a gift donors can consult IRS publication 561, "Determining the Value of Donated Property," and publication 526, "Charitable Contributions" or retain the services of a professional appraiser. - The ARChive will provide the donor a standard "Deed of Gift" ("Acknowledgment Of Gift & Record of Accession") as required by the Board of Regents of the State of New York, containing a list and quantities of all materials donated.
DETERMINING THE VALUE OF YOUR DONATION - If you are seeking a tax deduction for making a donation of materials to the ARChive, you need to determine the "Fair Market Value" (FMV) of the gift.- It is the responsibility of the donor to establish the value of any gift. - Not-for-profit entities are forbidden by law to place a value on materials that are being offered for donation. - There are many ways to determine the "Fair Market Value" (FMV) of a gift : - Consult IRS publication 561, "Determining the Value of Donated Property". Also look at publication 526, "Charitable Contributions". Available from the IRS by mail, fax or online as a PDF file at http://www.irs.gov - Consult a reputable reference publication. Two that we use at the ARChive are the price guides published by Goldmine Magazine and Jerry Osbourn. While we can not place a value on your collection, a quick look in these books reveal that most recordings, in good condition, have a value above $10.00, far more than a buyer will offer. - Retain the services of a professional appraiser. According to the IRS any donation exceeding a FMV of $5,000.00 requires a professional appraisal. - We can help. Contact the ARChive and we will help you find a reputable appraiser, or you can contact these East Coast professional organizations: - American Society of Appraisers. New York Chapter (#30); Contact: Chapter Secretary, Joy Schonberg. tel: 212-877-3369 ASANY@servenet.com - Appraisers Association of America 386 Park Ave. South, New York, NY 10016 Contact: Victor Wiener tel: (212) 889-5404 Fax: (212) 8895503 aaa1@rcn.com - Certified Independent Appraisers, Inc. 38 13th St. Long Island City, NY 11101 tel: (718) 472-1830 Fax: (718) 392-9250 - Be aware - Dealers will sometime present themselves as appraisers and try to buy the material you were considering donating. This is unethical and downright creepy!.
WHY YOU SHOULD DONATE Donating materials has many advantages over selling them.- creates a feeling of goodwill - helps to preserve our cultural heritage - contributes to the building of an institution - beloved collections given respect and proper care - allows collections assembled over many years to remain together - eliminates storage costs - you can visit anytime - more often than not the donated value is greater, at fair market value, than can ever be realized from selling to a dealer or store - lower tax liability |